When you already use QuickBooks Online for getting type of checks printed, you may occasionally encounter some issues with misalignment. Improper alignment settings when printing checks could result in an entire batch of checks that has to be discarded. Knowing how to write, print, and align QuickBooks Online checks will save your business money and time.
Continue reading to discover helpful tips for secure and accurate QuickBooks Online check printing.
To Align Online QuickBooks Checks:
- Select the Plus icon (+) on the Toolbar.
- Under Vendors, choose Print Checks.
- At the bottom of the page, select Print setup.
- The window changes to Print checks setup. Choose No, continue setup at the bottom of the page. On the next screen, select No, continue setup
- Now you’re on Fine-tune alignment. Drag the grid inside the large square to the place where it appears on your printout. This lets QuickBooks figure out how to adjust the alignment.
- Select View preview and print sample in the lower left and choose Print at the bottom.
- After the sample is printed on plain paper, hold it up to the light against a check and see if the alignment is correct.
- If you still need to do some fine tuning, close the sample and then go back to the grid to make adjustments, then print a fresh sample.
- Select Finish Setup when your sample’s alignment looks correct.
- Apply the following changes: (Note: Changes should apply to most printer versions – make changes for the options you see below)
- Page Scaling: set to None
- Auto-Rotate and Center must not be checked.
- Make sure that Choose Paper Source by PDF size is check
- Under Page Size & Handling
- Select Actual Size
- Select Choose paper source by PDF size
- Under Orientation
- Select Auto portrait/landscape
How to Print Checks in QuickBooks Online
Although electronic payments for bills are common, there is still a need for printing checks in the world of small business accounting. Maybe your customer has an account balance, and you need to refund it at the end of your fiscal year. Or perhaps you contract a service out to a gig worker, and issuing a printed check is easier for you than signing up for an online client payment service. You may also prefer to create voucher checks for your business’s payroll.
Perform the following steps to easily print your QuickBooks Online business checks:
- First, follow the printer alignment instructions listed above.
- Once your print checks setup is complete, click “+New” in the upper left hand corner.
- Then, under “Vendors,” select “Print Checks” at the bottom of the list.
- Now, go ahead and load your checks into your printer.
- Select the bank account with the checks you wrote that you wish to print.
- Locate the check number and enter it into the “Starting check no. field.” (The check number can be found at the bottom of the check next to the account number.)
- Click on “Preview and print” and double check to make sure everything looks good.
- Hit “Print.”
- A prompt will appear asking if your checks printed OK. If they did, select “Done.”
Benefits of Laser Printed Checks
Improve Business Accounting
QuickBooks Online coordinates with Intuit software for small business accounting. You'll find that it's easier to keep track of incoming and outgoing payments by printing your own checks. You'll also save money compared to outsourcing your check printing or turning to an electronic payments service.
Keep Your Business Account Information Secure
Printed checks have the upper hand when it comes to security features. For example, thermographic paper prevents the check from being photocopied. Another security feature is the inclusion of invisible fluorescent fibers in the check paper. These fibers glow when illuminated by the proper type of light. Watermarks and visible fibers are also used to enhance the security of printed payment and voucher checks.
Retain Proof of Payment
It's easy for a client to file a dispute over an electronic payment you sent. With a printed check, you have a physical copy of the receipt. The bank keeps the check, and it scans it into your account. You also have the digital date and timestamp of when you created and mailed the check.
Lower Risk of Fraud
If your business needs to make an expensive purchase, a printed check is a much more secure payment method than electronic payments.Back To QuickBooks Checks